A Tale of Two Parties
Which party planner would you want to work with?
Party Planner A
Party Planner “A” prepares an estimate for your party of 150 people. They include the cost of the food, folding tables and chairs, silverware, dishes, a DJ, servers, soft drinks, and the cost of renting the tent you will need for your backyard. They include in the estimate that you will provide the flowers and alcoholic beverages.
They come in with a surprisingly good estimate for your party.
Party Planner B
Party Planner “B” provides you with costs for all of the things Party Planner “A” does.
But, knowing that flowers and alcoholic beverages can be a significant cost, they include line items and estimates of what you should expect to pay even though you may be paying for them directly. They also give you some guidelines as to how much to buy and some recommendations where to buy.
They specify the menu including quality and quantity of food being served, that vegetables will be farm fresh, that there will be options for guests with food restrictions. They specify many details of what they provide that were not detailed in the other estimate. Not even mentioned by Party Planner A.
Party Planner B also includes the estimated cost of preparing and sending out invitations, the cost of setting up and taking down the tent, the need for, and cost of, a valet parking service for your guests’ cars, the need and cost of getting a special event permit for having such a large party in your home. They include the normal gratuity expected for the caterer’s staff and bartenders.
They present everything that can reasonably be expected or anticipated for your party to be perfect. They do so in order for you to have a true understanding of what it will cost and you can make informed decisions.
Naturally Party Planner B’s estimate for all the things that you will need or might want is much higher than Party Planner A’s estimate. But the estimate is what you would have actually had to pay for your party even if you went with Party Planner A. You were just informed upfront while there was time to make changes, if you desired.
Who Would You Choose?
Party Planner A’s estimate “looked” better. The costs included in the estimate were accurate. But the total amount of the party’s actual cost was not.
Would you choose the planner that, because of inexperience or the desire to get the project, gave you an artificially low estimate knowing you would then need to pay more? Would you have confidence in Party Planner A after realizing they left out things because they didn’t anticipate them? Or worse, tried to fool you?
Why Select Party Planner B
You benefited from their knowledge and their integrity in telling you the true costs of the event you are planning. You benefited from being able to make informed decisions before you start, not when it is too late to make smart choices.
You end up paying about the same with either party planner.
Planner B just provided you the true costs up front.
Planner A didn’t.